Job Description

We are seeking a proactive and enthusiastic HR Executive with 1 to 2 year of experience in HR operations within a Non-IT sector. The ideal candidate will support day-to-day HR functions including recruitment, employee onboarding, attendance, payroll coordination, and employee engagement activities.

 Key Responsibilities

 Recruitment & Talent Acquisition

1. Assist in end-to-end recruitment activities.
2. Source candidates through job portals, social media, references, and other recruitment channels.
3. Screen and shortlist candidate resumes based on job requirements.
4. Coordinate and schedule candidate interviews.
5. Follow up with candidates regarding interview schedules and feedback.
6. Maintain and update recruitment trackers.
7. Coordinate with hiring managers regarding recruitment requirements.
8. Maintain candidate databases for current and future requirements.

 Educational Qualification

Bachelor’s Degree in:

1. Human Resources / HR Management
2. Business Administration
3. Commerce
4. Management
5. MBA – Human Resources (HR) / Human Resource Management
6. MBA – General Management / Business Administration
7. Bachelor’s Degree in Human Resources / HR Management
8. Bachelor’s Degree in Commerce (B.Com)
9. Bachelor’s Degree in Management
10. Any other relevant degree

 Employee Onboarding & Induction

1. Coordinate the employee onboarding process.
2. Collect and verify required employee documents.
3. Prepare and maintain new-joiner documentation.
4. Coordinate employee induction and orientation.
5. Ensure new employees complete required HR formalities.
6. Create and update employee records in HRMS/Excel.
7. Coordinate with relevant departments for employee access, assets, and other onboarding requirements.

 Attendance & Leave Management

1. Maintain daily employee attendance records.
2. Track login and logout details.
3. Monitor late coming, early leaving, permissions, and attendance irregularities.
4. Maintain employee leave records.
5. Coordinate with employees and managers regarding attendance and leave-related queries.
6. Prepare monthly attendance data for payroll processing.
7. Maintain attendance and leave trackers accurately.

 Payroll Coordination

1. Coordinate with the payroll team/vendor for monthly salary processing.
2. Prepare and share attendance data required for payroll.
3. Verify leave, loss of pay, permissions, and other attendance-related inputs.
4. Assist in maintaining payroll-related records.
5. Coordinate with employees regarding basic salary and payroll-related queries.
6. Support the HR team in ensuring timely and accurate payroll processing.

 HR Documentation

1. Prepare and maintain HR-related documents and records.
2. Assist in drafting:
   1. Offer Letters
   2. Appointment Letters
   3. Experience Letters
   4. Relieving Letters
   5. Confirmation Letters
   6. Salary/Hike Letters
   7. Other HR-related letters
3. Maintain employee personal files and documentation.
4. Ensure HR records are updated and properly organized.
5. Maintain confidentiality of employee information.

 HR Policies & Compliance

1. Ensure employees follow company HR policies and procedures.
2. Communicate HR policies and procedures to employees.
3. Assist in maintaining HR policy documents.
4. Support HR management in implementing company policies.
5. Assist with basic HR compliance and documentation activities.
6. Maintain proper records related to HR processes.

 Employee Engagement

1. Assist in organizing employee engagement activities.
2. Coordinate employee events, celebrations, meetings, and activities.
3. Support employee training and development programs.
4. Collect employee feedback when required.
5. Promote a positive and professional workplace environment.

 Employee Support

1. Address basic employee queries related to:
   1. Leave
   2. Attendance
   3. HR policies
   4. Benefits
   5. Payroll coordination
   6. Company procedures
2. Escalate complex employee concerns to HR management.
3. Maintain professional communication with employees.
4. Support employees throughout their employment lifecycle.

 Required Technical Skills

 HR Operations

1. Recruitment & Talent Acquisition
2. Employee Onboarding
3. Employee Documentation
4. Attendance Management
5. Leave Management
6. Payroll Coordination
7. Employee Engagement
8. HR Policy Implementation
9. Employee Record Management
10. HR Reporting

 HR Tools & Software

1. Microsoft Excel
2. Google Sheets
3. HRMS / HR Management Software
4. Attendance Management Systems
5. Job Portals
6. Email & Professional Communication Tools

 Excel & Reporting Skills

1. Employee Data Management
2. Attendance Tracking
3. Leave Tracking
4. Recruitment Tracking
5. Payroll Data Preparation
6. Monthly HR Reports
7. Basic Excel formulas
8. Data filtering and sorting
9. Maintaining HR trackers

 Preferred Skills

1. Previous experience in HR Operations or Generalist HR.
2. Experience in a Non-IT organization will be an added advantage.
3. Basic knowledge of recruitment and candidate screening.
4. Good understanding of attendance and leave management.
5. Basic knowledge of payroll processing.
6. Experience using Excel or Google Sheets for HR tracking.
7. Familiarity with HRMS software.
8. Good written and verbal communication skills.
9. Strong coordination and follow-up skills.
10. Good organizational and time-management abilities.
11. Ability to maintain confidentiality of employee information.
12. Strong attention to detail.
13. Ability to handle multiple HR activities simultaneously.
14. Good problem-solving and interpersonal skills.

 Eligibility

1. Bachelor’s degree in HR, Business Administration, Commerce, Management, or a related field.
2. 1 to 2 year of HR experience.
3. Experience in HR Operations, Recruitment, or General HR activities.
4. Candidates with Non-IT HR experience are preferred.
5. Basic knowledge of recruitment and employee onboarding.
6. Basic understanding of attendance and leave management.
7. Basic knowledge of payroll coordination.
8. Good knowledge of MS Excel / Google Sheets.
9. Good communication and interpersonal skills.
10. Strong coordination and follow-up abilities.
11. Candidates who have handled practical HR activities, internships, or HR projects are encouraged to apply.

 Key Performance Indicators (KPIs)

1. Recruitment and interview coordination efficiency
2. Candidate follow-up and recruitment tracker accuracy
3. Employee onboarding completion
4. Attendance tracking accuracy
5. Leave management accuracy
6. Payroll data accuracy and timely submission
7. HR documentation accuracy
8. Employee record maintenance
9. HR policy implementation
10. Employee query resolution
11. Employee engagement activity coordination
12. HR tracker and report updates
13. Timely completion of assigned HR activities
14. Communication and coordination effectiveness

 Compensation & Benefits

✔ Competitive salary based on:

1. Relevant HR experience
2. Recruitment and HR operations knowledge
3. Excel / HRMS skills
4. Payroll and attendance knowledge
5. Communication and coordination skills
6. Interview performance
7. Overall suitability for the role

 Benefits

✔ Cell Phone Reimbursement
✔ Provident Fund
✔ Learning and Career Growth Opportunities
✔ Exposure to Complete HR Operations
✔ Employee Engagement Activities
✔ Collaborative and Supportive Work Environment
✔ Opportunity to Work Across Recruitment, Payroll & HR Operations

 What We Offer

1. Opportunity to work on real-world HR operations and recruitment activities.
2. Hands-on experience in recruitment and talent acquisition.
3. Exposure to employee onboarding and HR documentation.
4. Practical experience in attendance and leave management.
5. Exposure to payroll processing and salary coordination.
6. Experience working with HRMS, Excel, and HR tracking systems.
7. Opportunity to coordinate with different departments and employees.
8. Learning and mentorship opportunities.
9. Career growth in HR Operations and Generalist HR.
10. Collaborative and professional work environment.

 Work Details

Employment Type: Full-Time
Job Type: Permanent
Department: Human Resources / HR
Role: HR Executive
Experience: 6 Months – 1 Year
Work Location: Chennai
Work Mode: Work From Office / In Person
Gender Preference: Male Candidates Required
Language: English – Preferred

 Build Your Career in Human Resources With Us

If you are passionate about Human Resources, Recruitment, Employee Management, HR Operations, and building a positive workplace environment, we would love to hear from you.

Apply now and become part of our growing HR Team!